ClayHQ Public Platform

Club Tools

Everything clubs need to manage events, competitors, memberships, communications, payments, documents and day-to-day operations from one secure portal.

ClayHQ brings the key parts of club administration together into one connected system, helping clubs reduce admin time, stay organised and operate with a more professional, modern approach.

Built around how clubs actually operate

From running events to managing documents, communications and payments, ClayHQ gives club admins and staff the tools they need to keep everything organised, accessible and easy to maintain.

Events

Run better club events

Plan, publish and manage club events from one organised workspace. ClayHQ helps clubs handle registrations, squads, schedules, scoring and results without the usual paperwork and scattered spreadsheets.

Create and manage events
Online registrations
Squad and schedule tools
Digital scoring and results
Event status and readiness checks

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Competitors

Keep competitor records connected

Maintain cleaner competitor records with profiles, event history, grades, categories and participation all connected back to the club's events.

Competitor profiles
Event history
Grade and category tracking
Searchable records
Linked registrations and participation

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Memberships

Make memberships easier to manage

Give clubs better visibility over membership records, expiry dates and member status, helping bridge the gap between club administration and member engagement.

Club membership records
Expiry tracking
Member status visibility
Import and review tools
Better connection between club and members

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Messaging

Communicate from the same place you manage

Send important updates to members, competitors, committees or event attendees directly from the club portal, keeping communication more organised and easier to maintain.

Send targeted club messages
Email competitors and members
Event communication tools
Committee and admin updates
Keep communication organised

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Reports

Turn club activity into clear reports

Access practical reports across events, registrations, payments and club activity so committees can make decisions with better information.

Event reports
Registration summaries
Payment and activity reports
Export options
Better visibility across club operations

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Payments

Simplify event payment admin

Support online event payments and track payment status from the club portal, giving clubs clearer visibility over registrations and financial activity.

Online registration payments
Payment status tracking
Stripe-connected workflows
Refund/payment visibility where available
Cleaner financial admin for events

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Users

Control who can access the portal

Invite committee members, staff and volunteers into the club portal with the right level of access, helping clubs stay secure while sharing the workload.

Club admin and staff access
Invite users
Manage roles
Revoke access when needed
Keep club systems secure

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Document Vault

Keep important documents in one secure place

Store constitutions, licences, policies, committee records, meeting notes and other key documents inside the club portal, with search, expiry tracking and instant email sharing.

Upload and manage documents
Search and filter records
Track expiry and review dates
Email documents to recipients
Store constitutions, licences, policies and meeting notes

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Ammunition Register

Maintain cleaner ammunition records

Track ammunition products, stock movements, sales and recipient records in a more structured and audit-friendly way.

Product catalogue
Inventory tracking
Sale and recipient records
Reporting and export options
Audit-friendly club records

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Ready to modernise your club admin?

Start your club registration now and bring your events, admin and records into one connected system.